In recent years, the significance of remote work and the digital workplace have become very popular due to technological advancement, globalization, changing work culture, and so on. Many businesses have shifted to a digital workplace from a physical workplace considering the benefits remote workers bring to their business.
Providing a better work-life balance, remote work helps reduce commuting time for employees and allows them to work from anywhere in the world at any time over the Internet. Remote work can minimize overhead costs for employers and also retain top talents saving on office space and other extra overhead costs.
Furthermore, digital workplaces can facilitate remote work by providing employees with all the necessary tools and resources to work efficiently from anywhere.
What is cloud telephony?
Cloud telephony is a phone system that enables you to perform calls worldwide over the Internet without any physical telephone lines. It is an advanced Unified Communication as a Service (UCaaS) telephone system that is hosted and managed by a third-party provider on cloud-based storage. Mostly, cloud phones store data and information over off-site data center sites.
With smartphones, PCs, and tablets connected to the internet, we can easily communicate using cloud phone services managed by VoIP providers. Also, Cloud telephones are reliable, faster, safer, and cheaper than old telephone lines which require additional hardware and use a public network.
A cloud phone system provides a virtual number that includes exceptional cloud telephony features like voicemail, call forwarding, call routing, conferencing, remote collaboration, and digital workspace. With internet connectivity, VoIP calls can be made anywhere, providing flexibility, and it has scalability, allowing you to add or remove phone lines and features to suit your needs.
Since setting up a cloud telephony system does not require any cloud-based infrastructure to operate, you don’t have to invest significant capital. You are allowed access to transferring calls and messages over the cloud system by registering your business with a cloud software vendor.
Cloud telephony as a transformative solution
If you are finding ways to transform your business’s communication then cloud telephony is the perfect choice. The features provided by cloud telephony helps businesses of any size improve their communication collaboration and productivity at a cheaper price. Also, Cloud telephony, a transformative solution helps businesses to:
- Boosts employee satisfaction and productivity
- Minimize costs
- Remote access
- Add security
- Improve customer service
- Global reach
- Integrate with different business softwares
- Create a digital workspace.
How does cloud telephony enable remote collaboration?
Cloud telephony enables remote collaboration with a virtual telecommunication system that operates over a cloud-based network and the Internet. Since it’s cloud-operated, you can make phone calls with a SIM Card or any other bulky telephony hardware.
Enabling remote collaboration helps to enhance clear & effective communication, improve productivity, and seamless collaboration between the remote teams regardless of their physical location.
Remote collaboration using cloud telephony helps remote teams to stay connected and productive with ease which is a plus point for many businesses.
Cloud telephony enables remote collaboration in the following ways:
1. Seamless Communication
Cloud telephony enhances remote collaboration by offering flexibility, scalability, and integrated communication solutions. With Internet-based technology, it provides several communication services like Voice calls, video conferencing, text messaging, team messaging, and many more to enhance remote working. Cloud telephony systems allow remote teams to communicate effectively, Seamlessly collaborate, and stay connected despite their physical locations.
2. Cost Efficiency
As cloud telephony does not require any physical phone systems or additional hardware and maintenance costs, it enables remote working and effective communication at a much lower cost.
The costs of cloud-based infrastructure are much lower in comparison to old telephone infrastructure. Businesses can have remote collaboration features at low prices. Also, it offers subscription-based pricing models, making it a cost-effective option for businesses of any size.
3. Virtual Meetings and Conferencing
The Cloud telephony system offers virtual meeting and conferencing features, which allow remote workers to collaborate, and communicate efficiently and naturally over the phone regardless of the physical location.
Virtual meeting and conferencing cuts off the cost of traveling allowing remote worker not to miss any updates and improving workflow.
4. Flexibility and Scalability
Since cloud telephony systems are hosted in the cloud and are not tied to a specific location, unlike traditional landline phones. This provides businesses the flexibility to add or remove users and scale their systems up or down as per their requirements.
Business owners that have a growing remote workforce or need to handle large call volumes should take advantage of cloud telephony systems that are designed to be scalable.
Cloud Telephony’s Role in Creating a Digital Workplace
Cloud Telephony plays a vital role in creating a digital workplace as it offers advanced communication solutions that help enhance collaboration, efficiency, productivity, and flexibility.
The collaboration tools offered by cloud telephony help businesses support remote working and improve the overall workflow of the businesses.
Here are the following points on how cloud telephony plays a crucial role in creating a digital workplace:
1. Mobility and Accessibility
As cloud telephony is hosted in a cloud system, it allows employees to access from anywhere at any time using the internet and VoIP devices.
This provides employee mobility to do work anywhere without visiting the office so employees can work from home or while traveling staying connected with the employees and customers without hampering workflow.
2. Integration with Collaborative Tools
Cloud telephony enables employees to integrate with different collaborative tools such as Slack, Microsoft Teams, Zoom, Google Meet, Google Drive, Salesforce, and Zoho CRM for instant messaging, video conferencing, and File sharing. These collaborative tools help employees work by creating a digital workspace and enabling remote working.
3. Enhanced Customer Interaction
Cloud telephony has helped to enhance customer interaction via different collaborative tools,
As customer interaction has shifted to the digital workplace, businesses are now providing international customer service with collaborative tools, so cloud telephony has helped businesses and employees to provide timely and high-quality customer service.
4. Data-driven Insights
Cloud telephony plays a significant role in creating a digital workplace by providing a number of data-driven insights. These insights help businesses improve their communication, collaboration, and productivity through call analytics, agent productivity data, and customer satisfaction data. These insights help businesses make quick decisions and improve customer satisfaction.
Conclusion
Collaboration on projects is seamless regardless of a team member’s physical location because of the collaborative tools provided by cloud telephony, such as virtual meetings and shared workspaces. Consequently, faster decision-making, reduced travel expenses, and increased efficiency result from this.
As a result, cloud telephony offers a flexible, scalable, and cost-effective communication solution that empowers remote collaboration. By fostering real-time interaction, improving accessibility, and integrating seamlessly with other digital tools and softwares, it facilitates the creation of a digital work environment.
As businesses continue to embrace remote work and global collaboration, cloud telephony stands out as an integral part of the modern workplace.
FAQs
What are the benefits of using Cloud telephony?
The benefits of using cloud telephony are:
- Easy Setup
- Cost effectiveness
- Boosts productivity
- Reliability and security
- Mobility
- Flexibility and scalability
How important is cloud security for remote workers?
Cloud security is important for remote workers because cloud systems help workers collaborate and connect online in a secure workspace with proper data management and secure data storage. It also provides security updates and patches.
Why is collaboration necessary in the work environment?
Collaborating helps employees communicate better, brainstorm or share ideas, and solve problems which helps improve productivity and also create a sense of purpose in an organization’s employees.
Why are organizations shifting from physical workspace to digital work space?
Organizations are shifting towards digital workspace for several reason:
- Real-time interaction
- Improved collaboration
- Flexibility and remote access
- High performance
- Scalability
- Global reach and talent
- Technological advancement
What are the challenges of using digital workspace?
Some of the challenges of using a digital workspace are: Data privacy, security, adaptability of the employee, technical issues, maintenance and updates, and Reluctant Cultural shift
How can businesses get a Cloud telephony service to create a digital workspace?
For businesses to get a cloud telephony service to create a digital workspace choose the best cloud telephony service provider such as
- KripCall
- RingCentral
- 8×8
- Ooma
- Dialpad
- Vonage