Running a company requires staying on top of a remarkable number of tasks and responsibilities. If just one project or repair gets lost in the shuffle, it can have a negative domino effect on the entire company.
Fortunately, there are programs and systems that can help you keep tabs on all of the moving parts that your company relies on to run smoothly, which in turn can help boost your company’s productivity. For example, consider the following three suggestions.
1. Computerized Maintenance Work Order System
On any given day, there are probably a myriad of small to large projects and jobs that need to be completed in your company. To make sure everything is handled in a timely fashion and nothing falls through the cracks, consider investing in a maintenance work order system. For example, SEAL Systems offers a computerized maintenance management system, or CMMS, to help manage your work orders and all of the specific and important details that go into each one.
For instance, if you have a piece of machinery that is not working properly, you cannot simply jot down “fix machine” on a Post-It and hope it gets repaired. A maintenance work order will include a lot more pertinent information, including who is requesting the repair, the number of the work order, the description of the issue with the machine, where it is located in your company, who is working on it, which parts may be needed to fix it, how long it will take to repair it, and how much it may cost.
As you can see, if one of these details is missed, the machinery may sit idle for longer than you intended, which can cause delays in your company’s production, and ultimately unhappy customers. Using a work order system will streamline everything, from the most minor task to more major jobs, and make sure that things are completed.
2. Be Proactive with Plant Maintenance
In order to help prevent equipment from breaking down in the first place, it is important to perform regular maintenance. To do this in the most effective way, consider using the SAP Plant Maintenance system, which is a part of the SAP ERP Central Component. This system will allow you to be proactive with preventative maintenance, as well as repairs and inspections—all of which may help avoid major breakdowns and costly replacements of needed equipment. Granted, even the most well-maintained equipment will eventually need to be repaired—and this is where the maintenance work order system can help make sure this is done in a timely manner. But by also investing in the SAP Plant Maintenance component, your company’s downtime can be reduced.
3. Organize Your Documents and Forms
Your company probably uses a number of forms throughout the day, including during the course of repairing equipment. To help ensure that your documents are in the right format and are being properly managed, consider investing in a forms management system. This will provide you with one effective solution for the entire cycle of each and every document, and will allow you to rest assured that the forms are distributed correctly in the form server.
Stay on Top of Tasks and Documents
You have invested too much proverbial blood, sweat, and tears into your company to have it fail due to forgotten repairs and tasks. By investing in a computerized maintenance work order system, as well as complementary plant maintenance and form solutions, your plant will remain as productive and profitable as possible.