Microsoft Office is one of the most popular software programs in the world. It is used by millions of people for a variety of tasks, from writing papers to creating presentations. While it can be daunting at first, there are a number of tricks that can make using Microsoft Office much easier. In this blog post, we will discuss 8 easy Microsoft Office tricks that you must know!
1) Import and Export Data
Importing and exporting data is a very important task that can be used for a variety of purposes. By importing data, you can bring information into a program or document, while exporting data allows you to send information out of a program or document. This process can be used for many different reasons, such as backing up files, transferring information between programs, or creating copies of documents. From transferring data from excel into revit to backing up a project in Word, this process is essential for many tasks and should be top of mind when using Microsoft Office. This is usually done through the File Tab and you can click on “Import” or “Export”, depending on your needs.
2) Shortcut Keys
Microsoft Office includes a number of useful shortcut keys that can help you work more efficiently. These shortcut keys are perfect for those who use Microsoft Office often, as they allow you to quickly access different functions without having to use your mouse or trackpad. For example, you can use CTRL+C to copy a selection of text and CTRL+V to paste it somewhere else. You can also use ALT+F4 to close the program and F2 to rename an object. However, you can also create your own custom shortcut keys, which can be incredibly helpful if you find yourself doing a particular action multiple times.
3) Working with Templates
One of the best things about Microsoft Office is the number of templates that are available to help you get started on a project. A template is essentially a pre-made document or file that includes all the formatting and layout you need, which can save you a lot of time when creating a new document. There are many different types of templates available, such as for resumes, letters, reports, and presentations. Templates can be found in the Microsoft Office program itself, or on the Microsoft website. By using a template, you can save time and energy when creating a new document.
4) Voice Dictation
If typing is not your strong point, then voice dictation may be the perfect solution for you. Microsoft Office includes a built-in voice dictation feature that allows you to speak into the microphone of your computer and it will automatically convert your words into text. This feature is available in Word, Outlook and PowerPoint, so you can easily create documents without having to type everything out. This feature is especially helpful to people with disabilities or those who find it difficult to type out long documents. However, this feature does require a bit of practice to get the hang of it. You can find helpful tutorials for this feature on the Microsoft website.
5) Using Styles
Styles are another great way to save time when creating documents in Microsoft Office. A style is essentially a set of formatting instructions that can be applied to text or objects. This means that if you decide to change the font or size of your text, you only need to change the style once and it will be updated throughout your document. This is especially helpful when working with long documents, as it can be difficult to keep track of all the individual formatting changes made along the way Styles can be applied through the Format Tab and then by selecting “Style” from the menu on the left side of your screen.
6) Working with Tables
Tables are another great way to organize data in Microsoft Office documents. Tables are grids that can be used to store information, and they are especially helpful when working with large amounts of data. In order to create a table, you will need to use the “Insert Table” option in Microsoft Office programs such as Word or Excel. Tables come in handy for organizing lists, creating invoices or sorting through data. Also, you can use the “Table Styles” option in order to quickly change the formatting of your table.
7) Working with Charts and Graphs
Charts and graphs are an important part of Microsoft office. They allow you to visualize data in a way that is easy to understand. Fortunately, Microsoft Office makes it easy to create and customize charts and graphs. You can quickly add in your data points, then adjust colors and other visual elements to make your chart or graph look the way you want. You can also use the “Format Chart” option if you have an older version of Microsoft Office. This feature allows you to customize your chart with a few simple clicks.
8) Split Screen View
Are you working on multiple documents at the same time? If so, then you’ll be glad to know that Microsoft Office makes it easy to work with two documents side by side. All you have to do is select “View” from the top menu, then select “Split Screen View”. This will divide your screen in half, with one document on the left side and another on the right. You can also adjust how much of each document you want to see by dragging the split line. This is a great way to quickly compare two documents or copy information from one to the other.
By learning these 8 easy Microsoft Office tricks, you can save yourself time and energy when creating documents. From using templates to split screen views, there are many tools available that can help make your work easier and more efficient. With a bit of practice, you’ll be a Microsoft Office pro in no time. We hope these tips have been helpful! Good luck and happy creating.