pitching for a potential client or running through monthly analytic with fellow
coworkers, often we find passing on the information using a PowerPoint
presentation. In most companies, an HD projector is used to perform the
display. The intention is to achieve visually engaging slideshows that pass on
the intended information in a summarized format. Listed below are ten points
worth noting when presenting using
a powerpoint projector.
1. Be time-conscious
It would be careless to assume that everything will work fine. Arrive early and perform a routine check of your equipment. Ensure the movie projector is properly connected and runs fine. If you had set out a given time to start and end your presentation, then stick to it. If the presentation will not be timed, articulate your message in the least time possible to ensure the audience remains engaged.
2. Test the computer
As soon as you arrive, set up the 1080P projector and connect it to the computer. Look out for software mismatches or potential disk failures that will affect everything. Other issues that might arise are low disk space or memory. If the computer that will host the presentation is not yours, do a disk space check. Try not to conduct your presentation from a CD. Proceed by disabling the default screen saver settings. The computer must have compatible software files to allow sync with themovie projector. Ensure Powerpoint has been installed and all files to be used in the presentation are dully accounted for.
3. Ensure the computer and projector resolution match
The resolution of the LED projector and PowerPoint document should be similar. Any discrepancy can result in an altered projection. Usually, the projected document gets adversely cropped.
4. Turn off the screen saver
To avoid unnecessary distractions when presenting, the screen saver should be disabled. To perform a professional presentation it is imperative that everything runs uninterrupted.
5. Your color combinations should be in sync
When using PowerPoint presentations, there are default theme options available. The themes allow users to set contrasts between dark colors or light colors. The theme chosen will guide you on what color to text to go with. When picking the theme to visualize how it will display on a 1080p projector.
6. Maintain consistency and simplicity on the background
The style adopted to be the background of your presentation should be subtle. In most cases, the simpler the better. However, ensure that the design is appealing and remains consistent throughout the presentation. Anything too fancy will distract the audience from the message. One insightful tip when picking the right PowerPoint background is by paying keen attention to the color combination.
7. Defer questions till the end
Questions are a sign that your audience is engaged in the subject matter. In that regard, only accept questions after the end of the presentation. This helps you go through the presentation material without suffering unnecessary interruptions. It should be no surprise that most questions will be answered by the ensuing commentary.
Maintain grammatical excellence
You can have the best presentation of your life, only to have it ruined by a silly grammatical error. Such errors are immediately picked up by the audience impacting negatively on your image. In most companies today, competition is stiff among employees. In that regard, grammatical errors depict that the work was rushed and not poorly drafted. This has an adverse effect on your image.
9. What is the right size for your font?
The further one moves away from the projector display surface, the less visible the font gets. In that regard, do a practical test before the actual setup and confirm whether the visibility throughout the room is uniform. When making a Power point presentation, the Slide Show mode gives a strong magnified display. Stick to fonts that can be seen by those seated at the back of the room. Visibility keeps everyone on the same page and ensures that everyone remains focused on the presentation. The best-recommended fonts are Arial and Helvetica. Do not embrace fonts that are narrow and have fancy edges such as Times.
10. Use simple text, short sentences, and bullet points
When projecting a presentation avoid displaying content summarized in essay form. Universally, it is best practice to use short sentences or bullet points. Constrain your messages to single lines without having to perform a text wrap. The idea is to engage the audience vocally instead of using projected notes. Where possible, do away with any filler words.
With these powerpoint presentation tips, you will meet all professional standards required of a formal presentation. Accompanied by savvy communication and public speaking skills, you can expect a round of applause or a standing ovation on completion.